Berkeley STC Chapter Minutes

 

October 9December 11, 2006

 

Meeting Started 6:36 p.m.

 

In attendance:

Richard Mateosian, President

Mary Ann Campbell, VP Programs

Jim Dexter, VP Membership

Jessica Livingston, PR Manager, Recognition Manager

Patrick Lufkin, Member-At-Large

Minutes Approval:

A.       Minutes provisionally approved for the November 13, 2006 meeting.

B.       Minutes from the July, August and September 2006 Leadership Meetings are still not approved, awaiting edits from the Secretary. Once the edits are done, the minutes will be routed for approval via email.

ACTION ITEM: Secretary is to finish the updating of the three sets of minutes, and distribute them to the Board.

C.       Future minutes are to be considered ‘public’ when submitted to the Board for their approval.

Topic 1: Secretary Report (Jim Dexter)

A.       Continuing to bring things up to date, working on updating ‘older’ minutes.

Topic 2: Membership Report (Jim Dexter)

A.       General Membership status report on the web site, and distributed to the Board.

B.       Still outstanding, to accomplish the New Members Package.

ACTION ITEM: Membership Manager is to create a New Member process for approval by the Chapter Leadership by this month.  This will include a Welcome Email and a new paper New Member Packet with a welcome letter and other materials.

Topic 3: Webmaster Report (Jim Dexter)

A.       Continued appeal for updated content, with discussion.

ACTION ITEM: Webmaster will interview Marla regarding history of the Chapter.

Topic 4: Chapter Programs Report (Mary Ann Campbell)

A.       Preparations for the December 13th meeting are going well.

·          Speaker is ready.

B.       January Holiday Party meeting discussion:

·          Catering (can Jean take this one on?)

·          Bartender (can Jean take this one on?)

·          Music (Jim to supply CDs)

·          Prizes (Richard)

·          Place (Jean)

·          Text for web site/postcard (Richard)

·          Competition Awards (Richard)

·          Chapter Recognition (Jessica)

 

ACTION ITEM: Programs Manager & Member at Large to work with Hospitality Manager to plan the party.

ACTION ITEM: Webmaster to create product item for the party.

C.       Discussion of the process to provide text for the upcoming meetings.

ACTION ITEM: President to write up future meeting descriptions for website/postcards/email blasts.

ACTION ITEM: President to write up process for distribution of meeting information, including the monthly Postcard, the monthly email blast, the newsletter and the web site.

Topic 5: Chapter Newsletter Report (Richard Mateosian)

A.       November 2006 Newsletter in development.

ACTION ITEM: Membership Manager will interview a new member each month for the newsletter.

Topic 6: Chapter Treasurer Report (Richard Mateosian)

A.       Richard Mateosian is continuing as Acting Treasurer.

ACTION ITEM: Acting Treasurer will review the written procedures for handling meeting charges and update/expand them.

Topic 7: Public Relations Manager Report (Jessica Livingston)

A.       Jessica Livingston is continuing to drive the process for the STC Chapter Achievement Award.

ACTION ITEM: Public Relations Manager is to create an initial to-do list including all items to be addressed in the effort to successfully apply for a Chapter Achievement Award, with estimated due dates assigned to each Chapter Officer.  This is to be done ASAP.

Topic 8: Technical Communications Competition Report (Richard Mateosian)

A.       Winners will be announced at the January Party.

Topic 9: Recognition Manager Report (Jessica Livingston)

ACTION ITEM: Recognition Manager will invite Awardees to the January Party.

Topic 10: Old Business (All)

A.       Discussion of STC medical/dental/vision benefits, with the impression that STC does not provide a discount for these benefits.

ACTION ITEM: Membership Manager will continue to discuss with the Region 8 Director Beau Cain, and advise on the plans by the STC Board of Directors.

B.       Chapter By-laws

§          Joe Devney is still working on the chapter bylaws, but has put the project on temporary hold for other more pressing projects.  The by-laws are not necessary until May of 2007 for our upcoming election.

ACTION ITEM: Membership Manager will contact Joe regarding the bylaws.

C.       Review of November Action Items:

·          ACTION ITEM: Acting Treasurer will review the written procedures for handling meeting charges and update/expand them.  STILL OUTSTANDING.

·          ACTION ITEM: Membership Manager is to create a New Member process for approval by the Chapter Leadership by this month.  This will include a Welcome Email and a new paper New Member Packet with a welcome letter and other materials.  STILL OUTSTANDING.

·          ACTION ITEM: Public Relations Manager is to create an initial to-do list including all items to be addressed in the effort to successfully apply for a Chapter Achievement Award, with estimated due dates assigned to each Chapter Officer.  This is to be done ASAP.  NOT DONE.

Topic 10: New Business (All)

ACTION ITEM: Membership Manager will bring Pizzas for food for the February meeting, if this is necessary.

Meeting Adjourned at 7:55 p.m..