Berkeley STC Chapter Minutes
September 11, 2006
Meeting
Started 6:39 p.m.
In
attendance:
Richard Mateosian, President
Mary Ann Campbell, VP Programs
Jim Dexter, VP Membership
Tony Rocco, secretary
Jessica Livingston, PR Manager
Jennifer Abbott, Newsletter Editor
Minutes Approval:
A. Minutes approved for the August 9, 2006 Leadership Meeting.
B. Minutes from the July 2006 Leadership Meeting are still not approved, awaiting edits from the Secretary. Once the edits are done, the minutes will be automatically approved.
Topic 1: Chapter Programs
A. All preparations for the September 13th meeting are going well.
· General Policy: All speakers at meetings are comped for the meeting.
· Special decision for September meeting: Wife of speaker is comped for the meeting. This is not to be done in the future.
·
ACTION ITEM: Richard will bring
Raffle prizes.
· General Policy: All speakers can ‘mention’ their business during the presentation.
· Food issue (for Jean Lundquist) Jessica suggested that since we really don’t know the attendance at this meeting due to the registration problems, perhaps we should order from Baja Fresh or Chinese.
· Special decision for September meeting: No ‘meeting night’ surcharge, treat all walk-ins as if they registered from the web site in time for discount.
· Name tags are available for the meeting.
·
ACTION ITEM: Jim Dexter will
bring new pens for the name tags (Sharpies).
· Postcard meeting announcement sent on time!
B. October 2006 Meeting
· No speaker yet.
·
ACTION ITEM: Richard to contact
Judy Herr.
C. November 2006 Meeting
·
Mary AnnVP Programs announced that LaSalle has
recommended a technical illustrator to speak at the November meeting, one who
has not spoken publicly before, but is an expert illustrator with a ‘great’
website.
·
ACTION ITEM: Programs to
forward program information texts to President for edit.
·
ACTION ITEM: After edit,
President forwards text to the Webmaster and Programs.
D. January 2007 Meeting
· Party! With announcements of the awards from the competition. Joint party with other chapters/organizations?
E. February 2007 Meeting
· Richard made the announcement that the STC Executive Director Susan Burton will attend this meeting. This will definitely be a joint chapter meeting, to be advertised quickly and widely throughout Northern California, and perhaps Susan will be the speaker at the meeting.
Topic 2: Chapter Newsletter
A. New Editor - Jennifer Abbott
·
ACTION ITEM: Joe Devney and
Jean Lundquist will forward all appropriate materials to Jennifer quickly!
· Discussion about newsletter format: PDF vs. HTML.
· Discussion about newsletter production: on-line vs. printing.
·
ACTION ITEM: Jennifer Abbott to
develop draft of newsletter charter (what is it to be, how is it to be done).
I don’t think we ever followed up on
this; do we want to?
·
ACTION ITEM: Jennifer Abbott to
develop this week a 2006 Production Plan draft including:
a.
Summer 2006 issue
(May-September)
b. October 2006 issue (issued first week)
c.
November 2006 issue (issued
first week)
d. December 2006 issue (issued first week)
e.
January/February 2007 issue (issued
first week)
Topic 3: Chapter Treasurer
A. Deborah Del Mazo has resigned, effective immediately.
B. Joe Devney is acting Treasurer, working in conjunction with Richard Mateosian.
· ~9,500 dollars in bank account.
· Many meeting credit card charges have finally been processed, payment due soon.
· Jim Dexter ‘kind-of’ remembers that there was more than $14,000 in the account a short while ago, asked for a light review of the funds to ensure accuracy.
Topic 4: Chapter Achievement Award
A. Jessica Livingston is driving the process.
B. Discussion:
· Richard Mateosian wants a bulleted list of issues to address.
· Jim Dexter raised the issue of whether it is wise to apply for a chapter achievement award when we have just lost our treasurer and have a new newsletter editor.
· Jessica Livingston argued that the chapter is ahead of where it was last year and that going for the achievement award will be beneficial to the chapter.
C. Action Item: Jessica Livingston will contact Kathryn Munn,
who has the succession materials.
D. Action Item: Jessica Livingston will provide Richard
Mateosian with a bulleted list of issues to address.
Topic 5: Chapter Web Site
A. Site Content:
· Discussion: There is a general lack of updated and interesting content on the chapter web site. Jim says it is up to the leadership council to provide this content and that it should include historical information about the chapter and that a quarterly financial statement should be posted there.
· Mary Ann suggested adding a record of meetings from last year.
B. PayPal
· Discussion: Should we add PayPal as a means of paying for chapter meetings and other events?
a. Cost is 30 cents per transaction plus 2.9% of the transaction.
b. Richard Mateosian recommends that we not take action until Joe Devney finishes working on payment services.
c.
Jessica Livingston recommended taking manual CC
payments at meetings and that we can get a non-profit merchant account at a
discount through Tech Soup.
Topic 6: Jobs
A. Discussion: Should the jobs manager attend leadership council meetings.
B. Decision: No.
Topic 7: Competition
A. Our Chapter’s Pubs Competition has the entry submission deadline at the end of the month.
B. We need judges, but we won’t know how many until we know how many entries there will be.
C. Action Item: Richard Mateosian will send out a call for
judges.
Topic 8: Old Business
A. Chapter By-laws
· Joe Devney is attending to this – what has he done to date?
·
Action Item: Richard Mateosian
will contact Joe Devney to find out what is happening.
Meeting Adjourned.