Berkeley STC Chapter Minutes

 

October 9January 8, 2007

 

Meeting Started 6:36 p.m.

 

In attendance:

Richard Mateosian, President

Mary Ann Campbell, VP Programs

Jim Dexter, VP Membership

Jessica Livingston, PR Manager, Recognition Manager

Patrick Lufkin, Member-At-Large

Minutes Approval:

A.       Minutes distributed for the December LM, will be approved Friday the 12th via email.

B.       Minutes from the July, August and September 2006 Leadership Meetings are still not approved, will be voted upon via email by Friday the 12th.

Topic 1: Reviewed Action Items from December (Jim Dexter)

ACTION ITEM: Membership Manager is to create a New Member process for approval by the Chapter Leadership by this month.  This will include a Welcome Email and a new paper New Member Packet with a welcome letter and other materials. (OUTSTANDING)

ACTION ITEM: Webmaster will interview Marla regarding history of the Chapter. (PARTIALLY DONE – OUTSTANDING)

ACTION ITEM: Programs Manager & Member at Large to work with Hospitality Manager to plan the party. (DONE)

ACTION ITEM: Webmaster to create product item for the party. (DONE)

ACTION ITEM: President to write up future meeting descriptions for website/postcards/email blasts. (DONE)

ACTION ITEM: President to write up process for distribution of meeting information, including the monthly Postcard, the monthly email blast, the newsletter and the web site. (OUTSTANDING

ACTION ITEM: Membership Manager will interview a new member each month for the newsletter. (OUTSTANDING)

ACTION ITEM: Acting Treasurer will review the written procedures for handling meeting charges and update/expand them.  (OUTSTANDING)

ACTION ITEM: Public Relations Manager is to create an initial to-do list including all items to be addressed in the effort to successfully apply for a Chapter Achievement Award, with estimated due dates assigned to each Chapter Officer.  This is to be done ASAP.  (OUTSTANDING)

ACTION ITEM: Recognition Manager will invite Awardees to the January Party.  (PARTIALLY DONE - OUTSTANDING)

ACTION ITEM: Membership Manager will continue to discuss with the Region 8 Director Beau Cain, and advise on the plans by the STC Board of Directors. (DONE)

ACTION ITEM: Membership Manager will contact Joe regarding the bylaws. (OUTSTANDING)

Topic 2: Chapter Programs Report (Mary Ann Campbell)

A.       Preparations for the January 10th meeting are going well:

·          Food, Italian theme, (combined activity by Hospitality Manager, Member-at-Large, and Programs Manager)

o         $400 approximate budget (program budget)

·          No projector

·          Bartender (Hospitality Manager)

o         $100 approximate budget (program budget)

·          Music (Membership Manager to supply CDs)

·          Prizes (President)

·          Place (Hospitality Manager)

o         $430 approximate budget (program budget)

·          Text for web site/postcard (President)

·          Presentation for Chapter Achievement Award (STC Region 8 Director)

·          Presentation for Competition (President)

·          Presentation for Competition Awards (Member-at-Large)

·          Preparation of Competition Award Labels for Winners (President)

·          Purchase of Recognition Gifts (Membership Manager)

o         $325 approximate budget (comes out of non-program budget) (one level for general recognition, another level for Chapter Achievement Award)

·          Chapter Recognition Presentation (Recognitions Manager)

B.       February Meeting Plans

·          Food undecided

·          Projector required

·          Screen required

·          Place (Hospitality Manager)

C.       March Meeting Plans

·          Firmed up

D.       April Meeting Plans

·          Firmed up Linda Urban

Topic 3: Rental of Chapter’s Projector to Andrew Davis (Richard Mateosian)

A.       Approved, subject to agreement for full replacement in timely manner if damaged and appropriate usage fee.

Topic 4: Newsletter (Richard Mateosian)

A.       Schedule slipped.

Meeting Adjourned at 8:25 p.m.