Berkeley STC Chapter Minutes

 

October 9February 12, 2007

 

Meeting Started 6:52 p.m.

 

In attendance:

Richard Mateosian, President

Mary Ann Campbell, VP Programs

Jim Dexter, VP Membership

Jessica Livingston, PR Manager, Recognition Manager

Patrick Lufkin, Member-At-Large

Minutes Approval:

A.       Minutes distributed for the January LM, will be approved Tuesday the 13th via email.

B.       Minutes from the July, August and September, October and November 2006 Leadership Meetings are up on the website.

Topic 1: Reviewed Action Items from December (Jim Dexter)

Action Items Completed During Previous Month:

ACTION ITEM: Membership Manager will contact Joe regarding the bylaws. (DONE)

ACTION ITEM: Recognition Manager will invite Awardees to the January Party. (DONE)

ACTION ITEM: Webmaster will interview Marla regarding history of the Chapter. (DONE)

Action Items Outstanding Since Previous Month:

ACTION ITEM: Membership Manager is to create a New Member process for approval by the Chapter Leadership by this month. This will include a Welcome Email and a new paper New Member Packet with a welcome letter and other materials. (Welcome email done, other items (OUTSTANDING)

ACTION ITEM: Webmaster will interview Ray Bruman regarding history of the Chapter. (OUTSTANDING)

ACTION ITEM: President to write up the process for creating the general meeting publicity, including the monthly Postcard, the monthly email blast, the newsletter and the web site. (OUTSTANDING)

ACTION ITEM: Membership Manager will interview a new member each month for the newsletter. (OUTSTANDING)

ACTION ITEM: Acting Treasurer will review the written procedures for handling meeting charges and update/expand them.  (OUTSTANDING)

ACTION ITEM: Recognition Manager is to create an initial to-do list including all items to be addressed in the effort to successfully apply for a Chapter Achievement Award, with estimated due dates assigned to each Chapter Officer. This is to be done ASAP. (OUTSTANDING)

Topic 2: Program Manager Report (Mary Ann Campbell)

A.       Preparations for the February 14th meeting are going well.

B.       March Meeting Plans OK

C.       April Meeting Plans OK

D.       May Meeting Plans OK

E.       June Meeting Plans OK

ACTION ITEM: Programs Manager will prepare first-draft of website/postcard/email texts for the March, April, May, and June meetings.

Topic 3: Website (Jim Dexter)

A.       New reservation system improvements seem to be working well

ACTION ITEM: Webmaster to update Past Officers list to include Jessica’s Public Relations Manager.

ACTION ITEM: Webmaster to insert links for Past Officers to Chapter History and vice versa.

Topic 4: Membership (Jim Dexter)

A.       Welcome emails sent to all new members from June 2006 to present.

ACTION ITEM: Membership Manager to research ‘newsletter’ questionnaire.

ACTION ITEM: Membership Manager to add ‘newsletter’ questionnaire for new members of Chapter.

Topic 5: Newsletter (Richard Mateosian)

A.       January/February newsletter will be issued on the 14th of February.

Topic 5: Recognition of Speakers (Patrick Lufkin)

A.       Certificates and mugs for each speaker suggested and generally agreed upon.

ACTION ITEM: Member at Large will research costs/type of mug.

Meeting Adjourned at 8:13 p.m.