Berkeley STC Chapter Minutes

 

October 9March 12, 2007

 

Meeting Started 6:30 p.m.

 

In attendance:

Richard Mateosian, President

Mary Ann Campbell, VP Programs

Jim Dexter, Acting Secretary

Linda Urban

Caroline Scharf, Employment Manager

Joe Devney, Bylaws

Topic 1: Minutes Approval:

A.       Minutes distributed for the February LM, received request to re-distribute tonight, will be voted upon Tuesday the 13th via email.

ACTION ITEM: Acting Secretary to distribute the February minutes via email tonight.

Topic 2: Program Manager Report (Mary Ann Campbell)

A.       Preparations for the March 14th meeting are going well, reservations are average so far.

ACTION ITEM: President to confirm food arrangements with Hospitality Manager.

B.       Projector still in possession of Andrew Davis, who will deliver it to meeting.  Synergistech Communications has provided a check to the Chapter for $120.00, as a donation for the use of the projector (unsolicited by the Chapter).

C.       President reported that the current meeting place is available through December 2007.

D.       Discussion on changing meeting place, no resolution.

Topic 3: Meeting Pricing Structure (Jim Dexter)

A.       Motion: All communications within Berkeley STC reflect the same meeting prices and the same meeting price structure.  Motion passed, discussion on subsequent alternatives resulted in agreement to reflect the price structure in the current email blasts.

ACTION ITEM: Webmaster to update the website with the accepted price structure.

B.       Motion: Have the lowest meeting cost for STC Berkeley Chapter Members throughout the price structure.  No second.

C.       Motion: Have the standard be +$4.00 for being an STC member outside the Berkeley Chapter.  No second.

D.       Motion: Have the standard be an additional +$4.00 for arriving without a reservation across the price structure.  No second.

E.       Motion: Have the standard be an additional +$6.00 for food across the price structure.  Motion failed.

Topic 4: Bylaws (Joe Devney)

A.       Reviewed draft bylaws in detail, discussed some items in detail, summarized others, bypassed the last item in the draft.

B.       Agreement to post certain large concepts to the website for general membership input.

C.       Agreement to have a second draft prepared, for the Chapter Leadership to review.

D.       Agreement to finalize the draft in anticipation of submitting the draft to the general membership for further input.

ACTION ITEM: Joe will prepare another draft incorporating the decisions and further thoughts/proposals based upon this meeting.

E.       Agreement to establish a sub-committee of the Chapter Leadership that will evaluate all input and prepare the final document for vote by the general membership.

F.       Agreement that the bylaws vote may not be possible during the upcoming elections, but may very well happen as a special election sometime in the Fall of 2007.

Topic 5: Website (Jim Dexter)

A.       No new information.

Topic 6: Membership (Jim Dexter)

A.       No report from STC yet, so no update is available.

Topic 7: Newsletter (Richard Mateosian)

A.       No update, but it is generally understood that the deadline for submissions to the newsletter is March 27th.

Topic 8: Reviewed Action Items from February (Jim Dexter)

Action Items Completed During Previous Month:

ACTION ITEM: Programs Manager will prepare first-draft of website/postcard/email texts for the March, April, May, and June meetings.

ACTION ITEM: Webmaster to update Past Officers list to include Jessica’s Public Relations Manager.

ACTION ITEM: Webmaster to insert links for Past Officers to Chapter History and vice versa.

Action Items Outstanding Since Previous Month:

ACTION ITEM: Member at Large will research costs/type of mug.

ACTION ITEM: Membership Manager to research ‘newsletter’ questionnaire.

ACTION ITEM: Membership Manager to add ‘newsletter’ questionnaire for new members of Chapter

ACTION ITEM: Membership Manager is to create a New Member process for approval by the Chapter Leadership by this month. This will include a Welcome Email and a new paper New Member Packet with a welcome letter and other materials. (Welcome email done, other items outstanding).

ACTION ITEM: Webmaster will interview Ray Bruman regarding history of the Chapter.

ACTION ITEM: President to write up the process for creating the general meeting publicity, including the monthly Postcard, the monthly email blast, the newsletter and the web site.

ACTION ITEM: Membership Manager will interview a new member each month for the newsletter.

ACTION ITEM: Acting Treasurer will review the written procedures for handling meeting charges and update/expand them.

ACTION ITEM: Recognition Manager is to create an initial to-do list including all items to be addressed in the effort to successfully apply for a Chapter Achievement Award, with estimated due dates assigned to each Chapter Officer. This is to be done ASAP.

Meeting Adjourned at 9:57 p.m.