Berkeley STC Chapter Minutes
October 9April 9,
Meeting Started 6:34 p.m.
Richard Mateosian, President
Mary Ann Campbell, VP Programs
Jim Dexter, Acting Secretary
Caroline Scharf, Employment Manager
Topic 1: Minutes Approval:
A. February minutes approved.
B. Minutes distributed for the March LM, received request to re-distribute tonight, will be voted upon Tuesday the 13th via email.
Topic 2: Program Manager Report (Mary Ann Campbell)
A. Preparations for the April 11th meeting are going well, reservations are low so far. The speaker has confirmed, the projector is needed, food will be arranged by Caroline, drinks come from Richard.
B. Discussion on changing meeting place, no resolution. Places mentioned are the Highlands Country Club and Pyramid Ale Brewery.
ACTION ITEM: Membership Manager to research availability and costs at Pyramid and Highlands.
C. No speakers scheduled for the June, July and August meetings. Looking for suggestions: panel on management issues, Meryl Natchez talk, EB panel, mini-job faire?
D. August meeting is the 20th Anniversary of the Berkeley Chapter.
Topic 3: Bylaws (Richard Mateosian for Joe Devney)
A. New draft by end of April.
Topic 4: Election (Richard Mateosian for Joe Devney)
A. Slip to June. Candidates must have persistence, be willing to sign up for a full 12 month term, and have experience necessary for the offices.
ACTION ITEM: President to issue an email blast to the Membership tomorrow.
ACTION ITEM: President to prepare a list of past meeting attendees, supply to the Membership Manager.
ACTION ITEM: Membership Manager to prepare a spreadsheet for a phone tree.
ACTION ITEM: President to prepare a talking points list.
Topic 5: Website (Jim Dexter)
A. No new information.
Topic 6: Membership (Jim Dexter)
A. No report from STC yet, so no update is available.
Topic 7: Newsletter (Richard Mateosian)
A. Newsletter issued.
Topic 8: Additional Action Items from April (Jim Dexter)
Additional Action Items Assigned During Meeting:
ACTION ITEM: Membership Manager to create a sign-up spreadsheet for a phone tree (Mary Ann, Richard, Caroline, Jim).
ACTION ITEM: Webmaster to research who reads the newsletter on the Chapter Website.
ACTION ITEM: Webmaster will divide Chapter’s Website links for ongoing review by leadership.
ACTION ITEM: Webmaster will update Job Page links.
ACTION ITEM: Webmaster will create sub-index pages for Website, to shorten the left-hand flat index.
ACTION ITEM: Member-at-Large will re-send his Chapter History to the Webmaster.
ACTION ITEM: Secretary will create a separate email containing the outstanding action items prior to the next Leadership meeting.
ACTION ITEM: President will prepare text for a Yahoo! Group page on the Website.
ACTION ITEM: Webmaster will put up the STC Berkeley Chapter’s Yahoo! Group on the Website after President’s text arrives.
ACTION ITEM: Employment Manager will review existing text for the automatically delivered Job email.
Topic 9: Reviewed Action Items from March (Jim Dexter)
Action Items Completed During Previous Month:
ACTION ITEM: Acting Secretary to distribute the February minutes via email Monday, the 12th of April.
ACTION ITEM: President to confirm food arrangements with Hospitality Manager.
ACTION ITEM: Webmaster to update the website with the accepted price structure.
Action Items Outstanding Since Previous Month:
ACTION ITEM: Member at Large will research costs/type of mug.
ACTION ITEM: Membership Manager to research ‘newsletter’ questionnaire.
ACTION ITEM: Membership Manager to add ‘newsletter’ questionnaire for new members of Chapter
ACTION ITEM: Membership Manager is to create a New Member process for approval by the Chapter Leadership by this month. This will include a Welcome Email and a new paper New Member Packet with a welcome letter and other materials. (Welcome email done, other items outstanding).
ACTION ITEM: Webmaster will interview Ray Bruman regarding history of the Chapter.
ACTION ITEM: President to write up the process for creating the general meeting publicity, including the monthly Postcard, the monthly email blast, the newsletter and the web site.
ACTION ITEM: Membership Manager will interview a new member each month for the newsletter.
ACTION ITEM: Acting Treasurer will review the written procedures for handling meeting charges and update/expand them.
ACTION ITEM: Recognition Manager is to create an initial to-do list including all items to be addressed in the effort to successfully apply for a Chapter Achievement Award, with estimated due dates assigned to each Chapter Officer. This is to be done ASAP.
ACTION ITEM: Joe will prepare another Bylaws draft incorporating the decisions and further thoughts/proposals based upon this meeting.
Meeting Adjourned at 9:21 p.m.