Berkeley STC Chapter Minutes

 

October 9May 7, 2007

 

Meeting Started 6:37 p.m.

 

In attendance:

Richard Mateosian, President

Mary Ann Campbell, VP Programs

Jim Dexter, Acting Secretary

Caroline Scharf, Employment Manager

Jessica Livingston, Public Relations Manager

Patrick Lufkin, Member-At-Large

Topic 1: Minutes Approval:

A.       March minutes approved.

B.       April minutes approved.

Topic 2: Program Manager Report (Mary Ann Campbell)

A.       Preparations for the May 9th meeting are going well, 12 reservations so far.  The speaker has confirmed, the projector is needed, food to be arranged by Caroline, drinks to come from Richard, cash is needed for the food purchase.

B.       No speakers scheduled for the June, July and August meetings.  Looking for suggestions: panel on management issues, Meryl Natchez talk, EB panel, mini-job faire?

C.       August meeting is the 20th Anniversary of the Berkeley Chapter.

D.       Discussion on changing meeting place.  The Highlands Country Club was chosen.  (Other locations considered were the Pyramid Brewery and Ale House, the Washington Inn, the Berkeley City College.)

E.       Discussion of the June/July meetings, who will speak.  Andrea Ames can present one of these nights, but we don’t know which one.  Andrew Davis will present the one that’s left.

Topic 3: Bylaws (Richard Mateosian for Joe Devney)

A.       No report.

Topic 4: Election (Richard Mateosian for Joe Devney)

A.       Election underway.

Topic 5: Website (Jim Dexter)

A.       No new information.

Topic 6: Membership (Jim Dexter)

A.       No report from STC yet, so no update is available. (Received report from STC that night, issued report the next day.)

Topic 7: Newsletter (Richard Mateosian for Jennie Abbott)

A.       No report.

Topic 8: Publications Competition (Richard Mateosian)

A.       Touchstone still in limbo.  Beau Cain has retreated from his commitment to lead the competition, will ‘participate’ only.

B.       If Touchstone does not materialize soon, the competition will be run locally by the scholarship/chapter arrangement as last year.

C.       The date schedule for the competition requires publicity to be generated this month.

Topic 9: Reviewed Action Items (Jim Dexter)

A.       Action Items Completed During Previous Month:

ACTION ITEM: President to issue an email blast to the Membership tomorrow on the Chapter Election.

ACTION ITEM: President to prepare a list of past meeting attendees, supply to the Membership Manager.

ACTION ITEM: Webmaster will update Job Page links.

ACTION ITEM: Secretary will create a separate email containing the outstanding action items prior to the next Leadership meeting.

B.       New and Outstanding Action Items This Month:

President:

ACTION ITEM: President will ensure that the Berkeley Chapter Officers are on the STC Leaders Discussion List.

ACTION ITEM: President will prepare text for a Yahoo! Group page on the Website.

ACTION ITEM: President to prepare a talking points list for the Elections phone tree.

ACTION ITEM: President to write up the process for creating the general meeting publicity, including the monthly Postcard, the monthly email blast, the newsletter and the web site.

Webmaster:

ACTION ITEM: Webmaster will put up the STC Berkeley Chapter’s Yahoo! Group on the Website after President’s text arrives.

ACTION ITEM: Webmaster to research who reads the newsletter on the Chapter Website.

ACTION ITEM: Webmaster will divide Chapter’s Website links for ongoing review by leadership.

ACTION ITEM: Webmaster will create sub-index pages for Website, to shorten the left-hand flat index.

ACTION ITEM: Webmaster will interview Ray Bruman regarding history of the Chapter.

Membership Manager:

ACTION ITEM: Membership Manager to prepare a spreadsheet for a Election phone tree.

ACTION ITEM: Membership Manager to research ‘newsletter’ questionnaire.

ACTION ITEM: Membership Manager to add ‘newsletter’ questionnaire for new members of Chapter

ACTION ITEM: Membership Manager is to create a New Member process for approval by the Chapter Leadership by this month. This will include a Welcome Email and a new paper New Member Packet with a welcome letter and other materials. (Welcome email done, other items outstanding).

ACTION ITEM: Membership Manager to create a whole-chapter sign-up spreadsheet for a phone tree (Mary Ann, Richard, Caroline, Jim).

ACTION ITEM: Membership Manager will interview a new member each month for the newsletter.

Member-at-Large:

ACTION ITEM: Member-at-Large will re-send his Chapter History to the Webmaster.

ACTION ITEM: Member at Large will research costs/type of mug.

Others:

ACTION ITEM: Hospitality Manager to negotiate Highlands Country Club rates, confirm date availability through the end of 2007.

ACTION ITEM: Employment Manager will review existing text for the automatically delivered Job email.

ACTION ITEM: Acting Treasurer will review the written procedures for handling meeting charges and update/expand them.

ACTION ITEM: Recognition Manager is to create an initial to-do list including all items to be addressed in the effort to successfully apply for a Chapter Achievement Award, with estimated due dates assigned to each Chapter Officer. This is to be done ASAP.

ACTION ITEM: Bylaws Manager will prepare another Bylaws draft incorporating the decisions and further thoughts/proposals based upon this meeting.

Meeting Adjourned at 9:21 p.m.